Defense Travel System

This comprehensive 4-day course offers hands-on, interactive training tailored specifically for Lead and Financial Defense Travel Administrators (DTAs). Through guided navigation, expert lectures, internal reviews, and live Q&A, participants will learn gain a thorough understanding of how to effectively manage DTS and strengthen the organization’s travel compliance.

**Prerequisite: Must have taken Lead/Organizational Defense Travel Administrator class prior to attending this course.**

Curriculum Includes:

• System Updates: Become familiar with recent enhancements to the Defense Travel System (DTS), the DTMO website, and updated training resources.
• Practical Tool Training: Hands-on practice with the DTA Maintenance Tool, covering the needs of the roles and responsibilities across all DTS user levels, as well as reorganizations and Global Group Membership Rules.
• Regulations & Compliance: Stay current on Joint Travel Regulation (JTR) updates, the DoDI 5154.31, and agency business rules to improve organizational travel compliance. Learn how to avoid the most common mistakes in documents made by travelers and routing officials.
• Post Pay Review and Audits: Master self-auditing capabilities and stay ahead of improper payments by exploring and utilizing all available reporting methods.
• Financial Awareness: Develop an understanding of the financial process ranging from Positive Acknowledgements to Reject Errors, the Debt Management tool, and the Compliance Tool.

Our comprehensive three-day training course is specifically designed for the Defense Travel Administrators (DTAs) responsible for managing Defense Travel System (DTS). The course provides an interactive learning experience focused on generating essential daily, weekly, and monthly reports to support Travel Policy Compliance within DTS. This hands-on program offers a unique learning experience, providing guided navigation and real-time interaction to address individual questions.

Attendees will develop the skills to generate vital reports in Report Scheduler, incorporate applicable business rules, policies and procedures as outlined in the Joint Travel Regulations (JTR) and DoDI 5154.31 to conduct internal Post Payment Reviews (PPR). Guidance of effective monitoring of travel documents will identify training needs of travelers, Travel Clerks/NDEA, Reviewing Officials and Approving Officials (AOs) while keeping your organization Travel Policy Compliant. The course will conclude with an overview of valuable resources and a certificate of training.

Our three-day training course is specifically designed for Approving Officials (AO) and Reviewing Officials (RO) in Defense Travel System (DTS). This hands-on program offers a unique learning experience, providing guided navigation and real-time interaction to address individual questions.

The course includes a comprehensive overview of DTS and the Defense Travel Management Office (DTMO) website, along with available resources and training guides. It will cover the roles and responsibilities of travelers, Commercial Travel Office (CTO)/Travel Management Company (TMC), other routing officials, and the financial accountability of AOs. Participants will gain a thorough understanding of how travel documents are created, modified, and routed within the system.

Throughout the course, policies and procedures outlined in the Joint Travel Regulation (JTR) and DoDI 5154.31 will be discussed in detail.

The course will conclude with useful resources, including guides, Travel Assistance Center (TAC) contact information, Travel Explorer (TRAX) access, and a certificate of completion.

*** Reviewing Officials are welcome to attend ***

Curriculum will include:

• Traveler and AO Responsibilities
• Routing Process
• Document Processing
• Approval Process
• Adjustments & Amendments
• Cancellation Procedures
• Constructed Travel
• Report Scheduler
• Travel Policy Compliance

This three-day, hands-on training course is specifically designed for experienced Lead Defense Travel Administrators (LDTA) and Financial Defense Travel Administrators (FDTA) who have access to generate advanced reports within Defense Travel System (DTS) for their organization. Customized or ad-hoc reporting in DTS is created using the Business Intelligence and Reporting Tool (BIRT), a data analytics software suite. BIRT enables authorized users to generate pre-determined reports and create customized reports by extracting data from DTS documents and profiles

This course will provide participants with expert guidance on effectively navigating BIRT, ensuring they can confidently generate the customized reports needed to support their organization's objectives. Through hands-on instruction, attendees will gain the essential skills and tools to create tailored reports that meet their specific reporting needs. The course will conclude with helpful reference guides and a certificate of training.

*** BI & Report Tool Access is required to attend this course ***

This three-day training course is specifically designed for Centrally Billed Accounts Specialists (CBA-S) and Transportation Officials (TO) responsible for the implementation, management, and reconciliation of the CBA process within Defense Travel System (DTS).

Led by a subject matter expert, the course offers personalized, over-the-shoulder training to assist participants in navigating CBA reconciliation module as well as the roles and responsibilities of travelers, CBA Specialists, and Transportation Officials. This hands-on program provides a unique learning experience, featuring guided navigation and real-time interaction on system-related issues. Participants will learn clear, step-by-step processes and workarounds that meet their organization’s needs.

The course will conclude with an overview of key reports, valuable resources, and strategies for effectively reconciling future statements. Participants will also receive a certificate of completion.

This comprehensive, three-day course provides hands-on, interactive training for Defense Travel System (DTS) CTAs. Participants will combine guided navigation and in-depth lectures to learn how to clear compliance errors, identify trends, and proactively mitigate future issues within their organization.

Participants will gain a thorough understanding of the tool's purpose, design, the Travel Policy Program, and the integration of DoW travel and finance policies. Through group discussions, attendees will analyze the Joint Travel Regulations (JTR), DoD FMR, DoDI 5154.31, and component-specific regulations.

Prerequisite: It is highly recommended to complete Lead Defense Travel Administrator training prior to this course. A strong foundational knowledge of DTS functionality and DoW travel/finance policy will enhance the experience.

Curriculum Includes:

• Policy Integration: Analyzing the JTR, DoD FMR, DoDI 5154.31, and component-specific regulations.
• Error Mitigation: Researching errors, resolving outstanding debts, and implementing corrections to clear reports quickly.
• Data & Trend Analysis: Navigating generated reports to identify error trends and enhance organizational Travel Compliance Programs.
• Systems Familiarization: Step-by-step instructional guidance for navigating the Compliance Tool, DTS documents, and DTMO requirements.
• Certificate of training will be received upon completion.

This three-day training course is specifically designed for the Debt Management Monitor (DMM) responsible for tracking, processing, and recording debts incurred by travelers within Defense Travel System (DTS) using the Debt Management Tool. This hands-on program provides a unique learning experience, featuring guided navigation processes in the Debt Management Gateway and real-time interaction tailored to address the specific needs of your organization.

Our subject matter experts provide a technical approach to reducing the organizations future debt by identifying debt trends and determine the training needs of travelers and Approving Officials (AO). The course will conclude with an overview of strategies for effective time management, key reports, valuable resources and certificate of completion.

Curriculum includes:

• Overview of Debt Management Monitor Roles and Responsibilities
• Travel Policy Compliance and DFAS Audits
• Managing the Debt – Debt Management Tool and DMM Gateway
• Debt Collection, Waivers and Appeals
• Out-of-Service Debt
• DMM Reports
• Problem Solving

Our four-day training course is specifically designed for the Lead and Financial Defense Travel Administrators (DTAs) responsible for setting up and maintaining their organization's configuration within Defense Travel System (DTS). This hands-on program offers a unique learning experience, featuring guided navigation and real-time interaction to address individual questions. Participants will engage in comprehensive hands-on training, including the creation of an organization, self-registration, profiles, routing lists, lines of accounting, budgets, and groups.

The training focuses on utilizing the DTA maintenance tool, while also covering the roles and responsibilities of the traveler, Non-DTS Entry Agent, Travel Clerk, Routing Officials, Approving Officials, and Defense Travel Administrators.

Students will gain a thorough understanding of how documents are created, adjusted, and approved within DTS. Throughout the course, policies and procedures outlined in the Joint Travel Regulation (JTR) and DoDI 5154.31 will be discussed in detail. The course will conclude with an overview of Report Scheduler, valuable resources, and a certificate of training.

*** Organizational Defense Travel Administrators (ODTA) are welcome to attend ***

Curriculum includes:

• Overview of DTS and the DTMO Website
• Business Rules
• Self-Registration
• Roles, Responsibilities and Separation of Duties
• DTA Maintenance Tool (Organization, People, Routing Lists, Groups, Lines of Accounting)
• Budget
• Document Processing
• Approval Process
• Cancellation Procedures
• Constructed Travel
• Report Scheduler
• Travel Policy Compliance

Our three-day training course is specifically tailored for Organizational Defense Travel Administrators (ODTAs) responsible for managing non-financial assets at the local level within the Defense Travel System (DTS). This hands-on program provides a comprehensive learning experience, combining guided navigation with real-time interaction to address individual queries.

Participants will receive in-depth, practical training, which includes updating an organization, self-registration, managing profiles, and routing lists. The course emphasizes effective use of the DTA maintenance tool, while also covering the roles and responsibilities of travelers, Non-DTS Entry Agents, Travel Clerks, Routing Officials, Approving Officials, and Defense Travel Administrators.

By the end of the course, participants will have a thorough understanding of the processes involved in creating documents, adjustments, and approval within DTS. Throughout the training, relevant policies and procedures from the Joint Travel Regulation (JTR) and DoDI 5154.31 will be discussed in detail, ensuring participants are well-versed in current regulations and best practices.

The course will conclude with an overview of Report Scheduler, valuable resources, and a certificate of training.

Curriculum includes:

• Overview of DTS and the DTMO Website
• Business Rules
• Self-Registration
• Roles, Responsibilities and Separation of Duties
• DTA Maintenance Tool (Organization, People, Routing Lists)
• Document Processing
• Approval Process
• Cancellation Procedures
• Constructed Travel
• Report Scheduler
• Travel Policy Compliance

Hours accepted towards DoW Financial Management (FM) Certification.

Lead Defense Travel Administrator (LDTA): Course FMF6825 – 27.5 Hours

Aligned FM Competencies:

• Financial Management Systems - Proficiency Level 1 - Hrs. 23.50
• Financial Stewardship - Proficiency Level 1 - Hrs. 2

Aligned Leadership Competencies:

Lead Self - Technical Credibility - Hrs. 2

Advanced Defense Travel Administrator: Course FMF6849 - 32 Hours

Aligned FM Competencies:

• Financial Management Systems - Proficiency Level 1 - Hrs. 16
• Financial Management Systems - Proficiency Level 3 - Hrs. 16

Debt Management Monitor (DMM): Course FMF7749 – 24 Hours

Aligned FM Competencies:

• Concepts, Policies and Principles of Accounting - Proficiency Level 3 - Hrs. 4
• Accounting Analysis - Proficiency Level 3 - Hrs. 4
• Accounting Analysis - Proficiency Level 5 - Hrs. 4
• Financial Management Systems - Proficiency Level 5 - Hrs. 4
• Financial Management Systems - Proficiency Level 3 - Hrs. 8

Centrally Billed Accounts (CBA) Reconciliation: Course FMF7748 – 24 Hours

Aligned FM Competencies:

• Fundamentals and Operations of Accounting - Proficiency Level 3 - Hrs. 8
• Accounting Analysis - Proficiency Level 3 - Hrs. 8
• Concepts, Policies and Principles of Accounting - Proficiency Level 3 - Hrs. 8

Approving Official (AO): Course FMF7750 – 24 Hours

Aligned FM Competencies:

• Financial Management Systems - Proficiency Level 1 - Hrs. 8
• Financial Management Systems - Proficiency Level 3 - Hrs. 8
• Concepts, Policies and Principles of Accounting - Proficiency Level 3 - Hrs. 8

Business Intelligence & Reporting Tool (BIRT) : Course FMF7181 - 24 Hours

Hours accepted towards American Society of Military Comptrollers Certified Defense Financial Manager (CDFM) program:

• Lead Defense Travel Administrator (LDTA) course - 32 CPE Units
• Advanced Defense Travel Administration course - 32 CPE Units
• Debt Management Monitor (DMM) course - 24 CPE Units
• Approving/Routing Official (AO) course - 4 CPE Units

No. It is our policy that the course be paid for by the Government Purchase Card.

Your purchase card holder can either register through our website or call 877-738-2734 and our admin can help with the registration process.

Yes. Please send an approved SF182 to [email protected] with the name of the course and course date that you would like to attend, and we will temporarily reserve a seat in the course until the course fills, or your card holder is ready to register you (if space permits). Registration must take place by the Monday before the course starts or once the course fills, whichever comes first.

Our specialty courses (LDTA, ODTA, DMM, CBA, and BIRT) require the proper permission levels and access to attend our training. Our courses are hands-on and live, so you will benefit from navigation if you’re able to participate.

We require a method of payment at the time of registration, but we do not charge the card until a week prior to the course start date. Once the card is charged, we will send you a copy of the receipt for your records.

Your registration will need to be canceled through your purchase card holder. Please have them email us at [email protected] or call us at 877-738-2734 to cancel.

No. Our courses are non-refundable. In the event you’re unable to attend your purchase card holder will have 6 months to reschedule you or use the credit for an alternate attendee. Please have the purchase card holder contact our training team administrator for more information.

Yes, and it’s cost effective to your organization! We offer a variety of hands-on and demonstration training courses to conduct at your facility. Please reach out to our training team admin at [email protected] or 877-738-2734 to get more details.

No. All of our courses are hands-on, in person training.

Our training team admin will contact you if a seat becomes available. Our waitlist is first come, first serve.