The federal government's typically manual process for declassifying documents and responding to Freedom of Information Act (FOIA) requests can result in hard to manage levels of backlog. CACI helps agencies automate document management and reporting to significantly improve efficiency and lower costs.

Revolutionizing Processes

For most federal agencies responding to FOIA requests has always been challenging. Copying and redacting (masking classified or sensitive information in an otherwise open document) by hand are time consuming and resources are limited. Organizations with similar requirements are those agencies that generate large amounts of classified information and are also deeply engaged in these legally required processes.

The eFOIA and declassification solutions offerings revolutionize processes that are typically slow, chaotic, costly and error plagued. Built on HighView^® - our advanced and highly configurable commercial off-the-shelf (COTS) document management technology - are designed these offerings to automate these complex, unique and highly regulated processes.

For more than 30 years CACI has delivered public sector solutions that streamline and automate business through smart investments that reduce costs and risk. CACI combines IT expertise with public sector industry IQ to deliver program specific solutions while enabling enterprise level collaboration and integration.

Benefits

With the eFOIA and declassification solutions you can achieve

• Faster processing and document redactions
• Consistent response to and better tracking of requests and fees
• Better control of staff and workload
• Enhanced security
• Easy and accurate reporting, including the annual report
• Lower overall costs
• Improved compliance with applicable legislation
• Increased customer satisfaction

Capabilities

eFOIA enables any government agency or department to comply with all of the legal, processing and reporting requirements of the 1966 FOIA and the 1996 eFOIA Amendments - through a single information technology solution. This suite of solutions is configurable to provide capabilities for a single user to the largest operations in federal government.

CACI's declassification offering helps government agencies or departments comply with Executive Order #12958, which requires all Top Secret documents 25 years or older be declassified or put through a rigorous formal process that justifies its continued classified status. This suite of solutions provides both central and remote review and release capabilities to meet requirements.

eFOIA and declassification solutions were developed to help you to meet those requirements.

Faster FOIA Processing

Expressly designed to overcome processing challenges, eFOIA performs the following key functions

• Request Management - Organizes, locates and tracks all requests, which are accepted via hardcopy mail, the website, email or fax
• Fee Estimation and Payment Management - Calculates and handles payments and payment exemptions for research, preparation and reproduction
• External Communication - Includes standard letters and a letter wizard to ensure consistency and clarity in communicating with requesters
• Document Retrieval - Uses powerful search engine and database technology for keyword, full text, theme and/or gist searches and helps avoid effort duplication
• Document Preparation - Scans documents if needed, employs advanced redaction tools and notes exemption codes within redactions for easy reference
• Formal Release and Distribution of Documents - Seals redactions to prevent hacking in released documents and allows distribution via hardcopy mail, the website, email or fax
• Reporting - Automates assembling, compiling and analyzing process information
• Process Accountability - Tracks case lifecycle and justifies workload and staffing

Efficient Document Declassification

Declassification converts classified holdings to electronic format, supports online review/redaction and provides document management throughout a record's lifecycle with the following key functions

• Document Checkin and Checkout - Provides accurate receive/return, inventory, accountability and reconciliation for record conversion, tracks and locates documents using barcode technology and ensures physical integrity of documents
• Capture, Quality Control (QC) and Rework - Captures paper, microfiche, microfilm and digitized media; enhances images; inspects for correct alignment, image quality, readability, clarity and resolution; and routes unacceptable items for rework
• Index and Index QC - Records document specific information, dates, keywords, classifications and abstracts and ensures information is accurate and complete
• Automated Processes - Includes image enhancement, optical character recognition (OCR), full text indexing and duplicate document detection
• Workflow Management - Enables monitoring/adjusting workflow, identifying need for more resources and/or manual intervention and rerouting of items in the queue
• Duplicate Resolution - Identifies documents for potential duplication, removes duplicates to prevent multiple record releases and uses near duplicates for reference to ensure declassification consistency
• Redaction and Redaction QC - Electronically redacts any part of an image, annotates reasons for redaction and enables reviewers to coordinate and reconcile redactions from multiple reviewers
• Government Review and Seal and Release - Forwards records to government reviewer to make changes, route for further review or seal and release and burns in redactions, applies electronic signature and saves record to the declassified database
• Declassified Database - Contains declassified images and index information for search and retrieval

Benefits

With the eFOIA and declassification solutions you can achieve

• Faster processing and document redactions
• Consistent response to and better tracking of requests and fees
• Automated Congressionally mandated reporting and statistics
• Better control of staff and workload
• Enhanced security
• Easy and accurate reporting, including the annual report
• Lower overall costs
• Improved compliance with applicable legislation
• Increased customer satisfaction

CACI combines our advanced document management technology with public sector industry knowledge to deliver the best solutions to meet your business-essential requirements - regardless of size or complexity.

Document and Records Management page