This training course is designed for Organizational DTAs who are responsible for maintaining their organization's structure within DTS. It provides training to their travelers and users.

The ODTA will experience in-depth hands on training by editing organizations, self-registration/creating people, creating routing lists, authorizations, vouchers and group authorizations.

The training course concludes with reports, helpful guides, help desk contact information and a certificate of training.

Introduction and Overview

• Administrative Remarks
• Overview of DTS System
• Introduction to Permission Levels and Access – overview
• Websites – DTS and Travel Center
• Logical Flow Process – resources

Part 1 – Administrative Setup

Self-Registration

• Self-Registration Administration
• Permission Levels, Access
• Practical Exercise – self-registration

People

• Review/Create User Records
• Maintain Users – update, reassign, detach, delete, receive
• Practical Exercise – people

Routing List

• Update and Create Supplemental Routing Lists for an Organization
• Practical Exercise – routing lists

Groups

• Group Structure
• Create/Name Groups, Add Global Group Membership
• Individually Assign Travelers to Groups (Igroups)
• Practical Exercise – groups

Part 2 – Document Processing

Document Processing

• Create an Authorization – demonstration
• Create a New Authorization/Order
• Creating Itinerary Including Reservations
• Expenses
• Per Diem Entitlements (meals provided, actual lodging, government lodging)
• Substantiating Records
• Accounting
• Additional Options, Partial Payments
• Constructed Travel
• Review/Sign
• Practical Exercises – create authorizations

Adjustments

• Adjust a Document

Route and Review

• Overview
• Review Documents
• Pre-Audit
• Other Authorizations
• Adjustments
• Digital Signature
• Printing Authorization/Orders

Amendments and Cancellation Procedures

• Amending a Document
• Cancellation Procedures

Vouchers

• Create a Voucher from Authorization
• Update Itinerary
• Update Expenses, Per Diem Entitlements
• Substantiating Records

Local Voucher

• Create a Local Voucher
• Expenses
• Mileage
• Additional Options

Group Travel Demonstration

• Demonstration of a Group Travel Authorization
• Travel Team
• Itinerary, Ticketed Transportation
• Expenses
• Cost Distribution
• View/Print
• Amendments

Reports

• Report Scheduler
• Status Reports
• Routing Reports
• Individual Reports
• Travel Reports

Help Desk/Troubleshooting

Help Desk

Helpful Guides

Certificate of Training