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INFORMATION DEPLOYED.   SOLUTIONS ADVANCED.   MISSIONS ACCOMPLISHED.
Lead / Organizational Defense Travel Administrator (LDTA / ODTA) 4 Days Hands-on Training

Cost Per Person: $995.00

Register for LDTA Training Here!

2017

Date Location Registration
Oct 3 - 6 Chesapeake, VA Register
Oct 17 - 20 San Diego, CA Register
Nov 14 - 17 Chesapeake, VA Register

2018

Date Location Registration
Jan 09 - 12 Chesapeake, VA Register
Feb 06 - 09 San Diego, CA Register
Feb 27 - Mar 02 Chesapeake, VA Register
March 20 - 23 Chesapeake, VA Register
April 10 - 13 San Diego, CA Register
May 01 - 04 Chesapeake, VA Register
June 05 - 08 Chesapeake, VA Register
June 26 - 29 San Diego, CA Register

 

This training course is designed for the Lead, Organizational, and Financial DTA's who have overall responsibility for setting up and maintaining their organization with Defense Travel System (DTS).

The students will experience in-depth hands-on training by creating an organization, self-registration, peoples profiles, routing lists, lines of accounting, budgets and groups. This training concentrates on using the DTA maintenance tool, as well as the roles and responsibility of the traveler, Non-DTS Entry Agent, Travel Clerk, Routing Officials, Approving Officials and Defense Travel Administrators of DTS. The student will gain an understanding of how documents are created, adjusted, and approved. Policies and procedures contained in the Joint Travel Regulation (JTR) and DoDI 5154.31 will be discussed throughout this course. A full day is dedicated to document processing of authorizations, vouchers and the approval process.

The training course concludes with reports, helpful guides, system and policy changes regarding travel and Travel Explorer.

Introduction and Overview

  • Administrative Remarks
  • Overview of DTS System
  • Introduction to Permission Levels and Access – Separations of Duties
  • Resources and Training Materials – Defense Travel Management Office
  • Business Rules

Self-Registration

  • Self-Registration Admin
  • Permission Levels, Access
  • Practical Exercise – Self Registration

People

  • Review/Create User Records
  • Maintain Users: Update, Reassign, Detach, Delete, Receive
  • Multiple Profiles
  • Practical Exercise  – People

Routing List

  • Create Routing Lists for an Organization
  • Update, Globally Edit
  • CTO Process
  • Practical Exercise

DoD Travel Policies and Procedures

  • Joint Travel Regulation (JTR)
  • DoDI 5154.31
  • Travel Policy Compliancy Tool
  • Travelers Entitlements
  • Travelers Responsibilities
  • Approving Official Responsibilities
  • Integrated Lodging Program Pilot (ILLP)
  • Debt

Lines of Accounting and Budget

  • Creating Lines of Accounting
    • Sharing
    • Cross Org Funding
  • Allocate Multiple Lines of Accounting
  • Rolling Over Lines of Accounting
  • Creating Budgets
  • Budget Reports
  • Practical Exercise      

Document Processing

  • Updates to Personal Profile
  • Create an Authorization – Enterprise Web Training System (EWTS)
    • Airline Reservations
    • Car Rental
    • Lodging (Government, Commercial and Preferred)
  • Non-Mileage and Mileage Expenses
  • Per Diem Entitlements
  • Substantiating Records
  • Line of Accounting (Shared and X-ORG)
  • Additional Options
    • Advances and Partial Payments
  • Constructed Travel
  • Review/Sign
    • Other Authorizations
    • Pre-Audits
    • Digital Signature
  • Printing the Orders

Approval Process

  • Overview
  • Substantiating Records
    • Mandatory Receipts
    • Constructed Travel
  • Document History
  • Other Authorizations
  • Pre-Audits
  • Adjustments
  • Cancellation Procedures
  • Digital Signature

Amendments and Cancellation Procedures

  • Amending a Document
  • Cancellation Procedures

Vouchers

  • Create a Voucher from Authorization
  • Update the Itinerary
  • Edit Expenses
  • Per Diem Entitlements
  • Review Payment Totals
  • Personal Profile Changes
  • Substantiating Records
  • Pre-Audits

Local Voucher

  • Create a Local Voucher
  • Expenses
  • Mileage
  • Additional Options

Reports

  • Report Scheduler
  • Changes and System Issues

Help Desk – Travel Explorer (TRAX)

  • Travel Certification Program (TCP)

 

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