ComprizonSuite accelerates, processes, promotes, collaboration, enforces standards and regulations, reduces costs, and increases productivity.
ComprizonSuite integrates and streamlines the entire acquisition management process from requisition through contract/purchase to closeout. The strength of ComprizonSuite is the breadth of its procurement capabilities. It makes the creation, processing and transferring of all necessary documents, data and information seamless and efficient. This user-friendly web-based environment of integrated modules allows requisitioners, managers, and financial and procurement personnel to truly collaborate throughout the acquisition lifecycle.
ComprizonSuite is platform-independent and operates on Internet Explorer using an industry-standard J2EE web/application/database server architecture that will run on many J2EE-compliant application servers (Apache Tomcat, Oracle Application Server, Sun Java Application Server, etc.).
Workflow Management, Supervision and Alerts
- Share documents with individuals or teams
- Create, import or modify review and approval routings using electronic document Review and Approval functionality
- Create and maintain teams for document sharing
- Supervisors may view individual workloads, assign/reassign work, and view document histories
- Track each time a procurement is assigned, reassigned or unassigned using Procurement Assignment History
- Receive automatic alerts via email for important procurement dates or actions within the system
- Users receive notification when deliverables are overdue
Fully Configurable
- Flexible and configurable to meet evolving business goals and objectives
- Data management functionality provides the capability for the SA to modify reference tables by adding, editing and deleting data values as required
- The site SA can modify ComprizonSuite's data entry screens to reflect the site's unique business processes and data needs using the Screen Field Management functionality to hide, re-label and mark fields as mandatory
- System allows for standardized templates such as routing lists, clause matrices, document templates, and more
Financial Integration
- Provides the established foundation for procurement-financial data integrity that supports interfaced financial transactions such as funds certification, commitments, obligations and deobligations
SAM/IAE Integration
- Integrated and current with System for Award Management/Integrated Acquisition Environment (SAM/IAE) systems such as Federal Procurement Data System - Next Generation (FPDS-NG), Central Contractor Registration (CCR), and Federal Business Opportunities (FedBizOpps)
FPDS-NG
- Integrated, real-time web connection between ComprizonSuite and the FPDS-NG data center
- Export data, view the actual FPDS-NG data screen populated with these values, and then complete the validation checks and additional data entry
- Online status checks for FPDS-NG reports for each award where reporting is required
CCR
- ComprizonSuite Vendor Management component includes a SAM/IAE Business Partner interface with CCR to support synchronized vendor management
FedBizOpps
- Create electronic FedBizOpps submissions using data elements entered into purchase requests, solicitations and awards
Document Management and Printing
- Easily create and maintain acquisition planning records, requisitions, micro-purchases, purchase requests, solicitations, amendments, awards, MATO contracts and modifications. The data moves with you during the procurement lifecycle.
- View Procurement Action Lead Time (PALT) history, suspend and/or reinstate the PALT clock, and generate PALT reports
- Create Statement of Work (SOW) abstracts and attach support documents. Perform keyword searches on existing SOW data.
- Document search capability with real-time status and document owner tracking
- Generate and maintain line items and accounting information, attach support documents and enter procurement notes
- Use templates to generate electronic documents such as form letters that pull current procurement-specific information stored in the database
- Consolidate and deconsolidate requisitions and purchase requests into single solicitation or award
- Automatically create PDF documents on a variety of standard forms to ensure data integrity
- Attach an RTF, Word document, PDF file or Excel spreadsheet for inclusion on award. Attachments can be imported and printed in any section of the form
Reporting
- Centralized procurement data improves the quality of enterprise-wide reporting
- Open database structure supports agency-specific ad hoc reporting capabilities as well as standard reports
- Reports delivered in Microsoft Excel or Adobe Acrobat as well as built-in, ad hoc SQL reporting capabilities within system
FAR Integration and Clause Management
- Robust clause management capabilities ensure content standardization for Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS) as well as agency-specific clause supplements such as Department of Education Acquisition Regulation (EDAR), General Services Acquisition Regulation (GSAR), and Department of Commerce Acquisition Regulation (CAR)
- Boilerplate templates and matrices with local clause content or standard clause provisions improve work quality and standardization of contract clauses. Contract specialists may select a template or matrix based on acquisition type and then edit and delete non-mandatory provisions.
- Version control and change management features accommodate clause updates while ensuring the integrity of documents
- Create clauses individually, select from a variety of predefined FAR master matrices, and copy clauses from existing documents
P-Card Management
- View, assign, edit and delete credit cards for use on micro-purchase awards
- Import financial institution statements
- Online reconciliation of P-Card statements with ability to split an item into multiple smaller transactions. Transactions may be marked as "OK-to-Pay" or "Dispute."
- Export reconciled purchase card statement transactions to a financial system
- GPC Registry function helps users keep track of all actions against a specific card
Account Code Management
- Create personal account codes or use predefined account codes
- Select and allocate one or more account codes per line item
- Create default account codes for new line items on a procurement document
- Configure site-defined account code formats/segments
Procurement Instrument Identification Number (PIIN) and ADN Formats
- Assign unique, configurable procurement instrument identification number (PIIN) when creating a document or at any time before the document progresses in the procurement process
Vendor Management
- Match vendors with Central Contractor Registration (CCR) based on criteria (e.g., DUNS number, CAGE code)
- Maintain vendor point of contact (POC) information for procurements, as well as define multiple locations for a single vendor and maintain the list of
products and services offered
- Restrict users to locating new vendors via CCR and/or issuing awards only to CCR vendors
- View all the awards and bidders mailing lists for which a specific vendor is associated with Vendor Activity feature
Bid Management
- Create and delete bidders for any purchase request and solicitation
- Import bidder information, such as addresses and/or POCs from vendor file
- View and edit POCs for a specific vendor
- Enter and manage bids received
- Apparent Winner functionality allows auto-update of line item detail on the award according to bid information received
Protests
- Document and track protests from vendors at both the solicitation and award levels
- Create exhibit records and then organize them into exhibit collections
Value-Added Modules
- eVendor supports publishing and receipt of documents and deliverables schedules to registered vendors. Vendors may view these documents and post responses
- Option to post documents in a central repository (BizDoc) designed for storage, electronic signature and retrieval
Contract Closeout and Archive
- Close contracts and reopen if required
- Create and manage Award Closeout Checklist for tracking requirements
- Archive procurement documents that are no longer active to remove them from user's active desktops. Sites may define ready-to-archive periods for closed
procurement actions
Government Property
- Manage government property by comparing amount authorized and amount reported, corresponding with contractors and using templates to generate documentation
Security and Audit Trail
- Digital certificates for identification and authentication, which may be used as part of a Public Key Infrastructure (PKI)
- Audit Trails to track the signing, receiving and viewing of documents
- Role-based access controls ensure users perform only authorized actions
- Supports encrypted communications between the application and the server
User Profile Management
- Manage personal profile information
- Establish personal account codes and teams
- Set email preferences such as out of office forwarding instructions and notifications for action alerts and routed items
System Administration
- Control site configurations, interface information, office information, teams, user profiles, credit cards and data tables that populate drop-down
lists and lookups that assist the user in searching for and entering information
- Administer security model, templates and configurations directly in the system
